Job Description

Job Responsibilities:

• Provide administrative and operational support for logistics, trade compliance, and site operations
• Maintain organized physical and digital filing systems for operational and compliance documents
• Manage document flow to ensure accuracy, completeness, and timely distribution
• Review import/export documentation (invoices, packing lists, BOLs, COO, AES/EEI) for accuracy and compliance
• Archive and maintain records for audits, inspections, and internal reviews
• Assist with shipping, receiving, inventory documentation, and cycle count records
• Coordinate with warehouse staff, freight forwarders, and carriers to align shipment documentation
• Track shipments and communicate status updates across internal teams
• Support onboarding documentation for vendors, visitors, and contractors
• Provide administrative support during audits and compliance reviews
• Use Microsoft Office tools (Excel, Word, Outlook) to prepare reports, logs, and tracking tools

Skills:

• 1–3 years of administrative, documentation, or logistics-related experience
• Strong attention to detail with excellent organizational and time-management skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills
• Preferred: experience with logistics/supply chain documents, ERP systems, and basic import/export regulations.

Education/Experience:

• High school diploma or equivalent
• 1–3 years of administrative, documentation, or logistics-related experience

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